Club Officer Tools and Resources
Browse this collection of files and links helpful to club officers in performing their roles.
Key to symbols used below
- Links to other pages or external websites
- Links to downloadable Word, Excel, PowerPoint, Acrobat & Zip files (downloads from TI website may require login)
- Links to Toastmasters International store (login at Toastmasters website before purchase)
Club Officer Tools
For All Club Officers
- Club Officer Tutorials (link to TI website, login required)
- Club Central Tutorials (link to TI website)
- Club Leadership Handbook (PDF download from TI)
- Distinguished Club Program and Club Success Plan (PDF download from TI)
- Master Your Meetings (PDF download from TI, login required)
For the President
- Distinguished Club Program and Club Success Plan (PDF download from TI)
- Club Leadership Handbook (PDF download from TI)
- Moments of Truth Manual (PDF download from TI - Part of Successful Club Series)
- Moments of Truth Club Evaluation Chart (PDF download from TI)
- Creating the Best Club Climate Manual & PowerPoint (ZIP download from TI - Part of Successful Club Series)
- Club Performance Reports (link to TI website)
- Club Letterhead Template (Word download from TI)
- How to Rebuild a Toastmasters Club (PDF download from TI)
For the VP Education
- Education Program FAQ (link to TI website)
- Master Your Meetings - A Guide to Quality in the Club (PDF download from TI, login required)
- Member Achievement Record (PDF download from TI)
- Meeting Agenda Template (Word download from TI)
- Successful Club Meetings (PDF download)
Mentoring
- Five Tips for Mentors (link to TI website)
- New Club Mentoring Matters - training guide (PDF download from TI)
For the VP Membership
- New Members Orientation (PDF download)
- How to Create a Guest Packet (PDF download)
- From Prospect to Guest to Member (PDF download from TI)
- New Member Application (PDF download from TI)
- The Ice Breaker (PDF download from TI)
- Guest Packet - Item 387 (link to TI store)
Club Open House
- Holding an Open House (District 53 PDF download)
- Club Open House Materials (link to TI website)
Choose from a variety of open house materials including a news release, several different flyers, and PowerPoint presentations.
For the VP Public Relations
- Let the World Know – Publicity and Promotion Handbook (PDF download from TI)
- Club Newsletter Template (ZIP file download from TI)
- Build it and They Will Come - build and promote your club's website (link to TI website)
Scroll down for Public Relations Resources & Materials
For the Treasurer
- Tax Deductions for U.S. Toastmasters (PDF download from TI)
For the Sgt. at Arms
- Club Attendance Sign-In Sheet (PDF download from TI)
- Ballots & Brief Evaluation - Item 163 (link to TI store)
Online Meeting Resources
Five page guide to help role-holders conduct Zoom online meetings
- Tips for Successful Virtual Meetings (download PDF)
Zoom Video Conferencing
WebEx Video Conferencing
Public Relations Resources
- Vice President Public Relations Responsibilities (link to TI website)
- Public Relations Resources (link to TI website)
- TI Materials Overview (link to TI website)
Creating Promotional Materials – Resources & Branding
- Toastmasters International Brand Manual (PDF download from TI)
- Visual Brand Guidelines (PDF download from TI)
- Brand FAQ (link to TI website)
- Marketing Resources (link to TI website)
- Logos and Design Elements (link to TI website)
- Create Your Own Materials (link to TI website)
Professional Images for Use in Club Materials
- Leadership Headshots – High Resolution ZIP download | Low Resolution ZIP download
- Club Meeting Images – High Resolution ZIP download | Low Resolution ZIP download
- Conferences, Evaluations, Networking – High Resolution ZIP download | Low Resolution ZIP download
Club Promotional Templates
- Stationery Templates (link to TI website)
- Sample News Releases (link to TI website)
- Club Newsletter Template (ZIP file download from TI)
Club Open House
- Holding an Open House (District 53 PDF download)
- Club Open House Materials (link to TI website)
Choose from a variety of open house materials including a news release, several different flyers, and PowerPoint presentations.
Marketing Brochures & Fliers
All About Toastmasters
This full-color brochure outlines how Toastmasters works and the benefits of becoming a member. Use this marketing material to help explain the Toastmasters process and recruit new members. Download Zip containing letter and A4 sizes.
Find Your Voice
This full-color brochure is an essential marketing material for clubs. It explains how Toastmasters helps improve communication skills, the benefits of being a member, and outlines the Pathways learning experience. Download PDF
Your Path to Leadership
This full-color brochure is an essential marketing material for clubs. It explains how Toastmasters helps improve leadership skills, the benefits of being a member, and outlines the Pathways learning experience. Download Zip containing letter and A4 sizes.
Develop Your Leaders From Within
A brochure designed for promoting Toastmasters to businesses and organizations. The brochure includes information about Toastmasters, notable corporate clubs, testimonials and details on how to sponsor a club.
Download Zip containing letter and A4 sizes.
The Benefits of Toastmasters Membership
This one-page document outlines the numerous benefits enjoyed by Toastmasters members. Print this helpful resource and use it to help recruit friends, family and members of your community to join your club. Download Zip containing letter and A4 sizes.
Uncover Your Leadership Potential
This full-color brochure is an essential marketing material for clubs. It explains how Toastmasters helps improve communication skills, the benefits of being a member, and outlines the Pathways learning experience. Download PDF
Become a Better Leader
Use this flier to promote your club to prospective members who are seeking to sharpen their leadership and presentation skills. Download Zip containing letter and A4 sizes.
Navigating Pathways
To help you promote the Pathways learning experience to prospective members and clubs, make sure you use the new Pathways flier. Download Zip containing letter and A4 sizes.
District 53 Membership Campaign Assets
Images for use in club Facebook campaigns. Click each image to download the 1200 x 628 pixel JPG file.
Fillable Acrobat flyer for use in club promotional campaigns. Click the image to download the PDF file.
Contest Aids & Kits
How to Start a New Toastmasters Club
- How to Start a New Club with steps and fees (link to TI website)
- How to Build a Toastmasters Club - A Step-by-step Guide (PDF download from TI)
- Starting From Scratch - How to Sponsor a New Club - training guide (PDF download from TI)
- New Club Mentoring Matters - training guide (PDF download from TI)
Community Outreach: Speechcraft, Interpersonal Communication, Youth Leadership
- Overview of Toastmasters Community Based Programs (link to TI website)
- Community and Company Activities - what's allowed and what's not (link to TI website)
Speechcraft
- Speechcraft: Your Club's #1 Membership Building Tool - Item 203A (link to TI store)
- Speechcraft Starter Kit - Item 205 (link to TI store)
- Speechcraft Flier (link to TI website)
- All Speechcraft Products (link to TI store)
Interpersonal Communication (youth program)
- Interpersonal Communication Brochure - Item 700 (link to TI store)
- Interpersonal Communication: Kit - Item 701 (link to TI store)
- All Interpersonal Communication Products (link to TI store)
Youth Leadership Program
- Teaching Presentation Skills to Kids (link to TI website)
- Youth Leadership Information Brochure - Item 801 (link to TI store)
- Youth Leadership: Kit - Item 811 (link to TI store)
- All Youth Leadership Products (link to TI store)
Module Series Sets: Successful Club, Better Speaker, Leadership Excellence
Successful Club Series
Modules in this series address the quality of club meetings and offer tips on attracting and maintaining members. Fulfills ACS and ALB requirement. A complete set of The Successful Club Series modules, including outlines and PowerPoint presentations. Includes all of the following:
- Moments of Truth (Item 290)
- Finding New Members for Your Club (Item 291)
- Evaluate to Motivate (Item 292)
- Closing The Sale (Item 293)
- Creating The Best Club Climate (Item 294)
- Meeting Roles and Responsibilities (Item 295)
- Mentoring (Item 296)
- Keeping The Commitment (Item 297)
- Going Beyond Our Club (Item 298)
- How to Be a Distinguished Club (Item 299)
- The Toastmasters Educational Program (Item 300)
Better Speaker Series
The Better Speaker Series modules are designed as 10-15 minute educational speeches to be given in your club. They give practical tips that can be of benefit to all members. Fulfills ACS requirement. A complete set of The Better Speaker Series modules, including outlines and PowerPoint presentations. Includes all of the following:
- Beginning Your Speech (Item 270)
- Concluding Your Speech (Item 271)
- Controlling Your Fear (Item 272)
- Impromptu Speaking (Item 273)
- Selecting Your Topic (Item 274)
- Know Your Audience (Item 275)
- Organizing Your Speech (Item 276)
- Creating an Introduction (Item 277)
- Preparation and Practice (Item 278)
- Using Body Language (Item 279)
The Leadership Excellence Series
The Leadership Excellence Series helps members learn the skills they will need to be successful leaders inside and outside Toastmasters. Conduct two modules to fulfill the ALB requirement. A complete set of The Leadership Excellence Series modules, including outlines and PowerPoint presentations. Includes all of the following:
- Visionary Leader (item 311)
- Developing a Mission (item 312)
- Values and Leadership (item 313)
- Goal Setting and Planning (item 314)
- Delegate to Empower (item 315)
- Building a Team (item 316)
- Giving Effective Feedback (item 317)
- The Leader as Coach (item 318)
- Motivating People (item 319)
- Service and Leadership (item 320)
- Resolving Conflict (item 321)