Call for Presenters – Process & Expectations

2019 District 53 Conference
Saturday, May 18, 2019 - The Desmond Hotel Albany

Thank you for your interest in presenting at our District 53 conference. Please review the following information to prepare for your application and to maximize your chances for selection. ​Download this Call for Presenters – Process & Expectations in Word.

A link to the online submission form is provided at the bottom. Good luck! 

Submission information

Deadline to submit: March 1​5th, 2019
Notification Date:  March ​22nd, 2019
Method to submit: Submissions must be via our on-line submission form (link provided below).

Your Audience

The total conference attendance is anticipated to be 150-250. The actual audience size will vary from one presentation to the next. You can drive better attendance at your presentation by describing it in a compelling manner to maximize interest.

Selection Process

A number of factors go into the decision process for awarding presentation slots. Not all applicants will be awarded a slot and selection at past conferences does not guarantee future acceptance. Selected and alternate speakers will be contacted by the notification date listed above. Only complete applications with video submitted by the above submission deadline will be considered.

Please note: In accordance with Toastmasters International rules.

  • Presenters of education sessions at the event at which the speech contest will be held are ineligible to compete in any contest.
  • Anyone planning to run for a District officer position, cannot use his or her presentation to campaign for office.

Following are the criteria considered during the selection process.

  • Overall impression of application
  • Relevance of topic to Toastmasters
  • Relevance of topic to conference theme
  • A sample video three to five minutes in length of you speaking preferable in front of an audience
  • Expected takeaways
  • Approach proposed
  • Qualifications
  • Toastmasters achievement level
  • Previous conference presentation (preference is given to those who have NOT presented in the most recent two conferences)

“The Path of Excellence, A Road Less Traveled”

For the 2019 Conference theme, we wanted to focus on those skill sets necessary to satisfy your need for excellence and assist you in choosing that path less traveled. Regardless of how we look at it, every aspect of this is just another word for Excellence. We want the best provided to us and we want to provide the best to others. Sometimes though, in our pursuit of excellence, our expectations and our actions are halted. Why? Because a change has or must occur that terrifies us. We want excellence but not if it means something must change. We become comfortable with the way things are, we don’t want to disrupt the flow and become fearful that any change would impact what brings us happiness and joy. But once we take the time to reflect on our lives, we find that change has always occurred, and it has brought us to where we are today. The key to overcoming our fears is to realize we have a choice. We can choose to be a trailblazer for our life’s journey and make a new path or stay where we are. It does not matter where you are in your current path, we all have that ability to take that leap of faith, get beyond our fears and start paving that new trail.

We are looking to cover these topics that reflect the theme of the conference:

1. Pathways –Expertise in the knowledge of Pathways Suggestions for Pathways could be:

  • For Officers and Advanced Learning
  • Benefits of Pathways – Laser Focused Learning!
  • Overcoming Challenges of Pathways
  • Inform to Transform

2. Insightful Ways to Achieve Educational Goals

3. Embracing Change with a Positive Attitude

4. Leading with Thoughts of Abundance, Not Scarcity Mindset

5. Creating a Positive Club Environment

What You Can Expect from Us

As one of our educational session presenters, you are a key contributor to the success of our conference. We will treat you as a valuable part of our event. In specific, you can expect that we will:

  • Communicate with you frequently to keep you aware of conference details.
  • Answer any questions that you might have in a timely manner.
  • Promote your presentation to District membership.
  • Provide you with a professional venue for your presentation including a suitable room, a projection table with power and a projector, a projection screen, and a flipchart, if required.
  • Access to your assigned room at least 10 minutes prior to the start of your presentation.
  • A silent evaluator, if you intend to apply your presentation to a manual speech project.
  • An audience of enthusiastic Toastmasters to absorb and participate in your presentation.
  • District 53 Toastmasters reserves the right to edit biographical or session information for publishing purposes.

What We Expect of You

  • Meet all deadlines.
  • Provide picture (headshot .jpg, .tif, .png) within one week of submitting your presentation proposal.
  • Register & pay for the conference through the District 53 website by April 1st, 2019. Please be aware that our business model does not allow for presenter discounts.
  • Maintain regular communication with the Education Chair up to and including on conference day.
  • On conference day, check in at the Registration Desk to pick up your conference package and so that we know you have arrived.
  • Arrive to the assigned presentation room early enough to complete any necessary setup or other preparation so that your presentation can start right on time.
  • End your presentation on time.
  • Presenters should plan to attend the conference for the entire day.
  • Provide your own laptop, if needed*.
  • Provide handouts via e-mail no later than May 21, 2019 (two days after the conference). These will be posted to our conferences website for access by our members after the conference.
  • Reproducing handouts, takeaways, etc. for the participants use during your session are your responsibility, and are done at your expense.
  • Though not a requirement, we encourage you to apply your “stage time” to a communications manual speech project to get manual credit. There is a question regarding this on the application form. Be sure to select a speech project with learning objectives appropriate to the presentation that you will make.
* If you need but can’t provide your own laptop computer or have other needs such as: internet access, special room set up, etc., the Conference Team may be able to assist you with these. Any such special requests must be finalized by April 15th, 2019.  We can’t guarantee that we can accommodate your needs, but if requested by the deadline, we will do our best. After the deadline, it is unlikely that we will be able to consider your request.

Contact Terry Goodemote, Education Chair at if you have questions.